Wednesday, 28 November 2018

Selection and Weeding Project Report

Selection and Weeding Report:

Rationale:

I will be focusing my rationale on the collection sections within our school library only dealing with the sub collection of physical education and health curriculum for students Kindergarten to grade 8.
The areas of sub collection that need focus on due to data in evaluative assignment #2 are :

- average age of publication is over 20 years old;needs to be more current
-students need for materials that focus on embedding social considerations
- need for evaluated digital tools  to engage students in the curriculum content.
-more diverse formats for learning materials such as magazines; e-books; visuals;digital tools
-promotion of non fiction books in particular the healthy eating/life  choices to increase circulation
-need for youth aged healthy living materials/puberty content

This sub collection is in need of more relevant/ current resources that will spark both student and staff's interest as there is low circulation as well as address the differing learning preferences including digital tools. Weeding is necessary in order to free shelf space(presently crowded) and provide users with the benefit of new more relevant resources specific to our schools needs and population(assignment #1) providing greater access to meaningful learning for the 21st century .

 WEEDING PLAN:

1.Collection evaluation report is completed with quantitative and qualitative data indicating recommendations for this sub collection.(assignment #2)

-increase relevancy and currency(currently average age is 1990)
- More recent resources needed on fitness and health information and principles
-Social consideration materials for students dealing with health/relationships( Aboriginal; gender diversity etc;) and need to have resources written from first person perspective from different cultures/ religions/social consideration authors to mirror students experience
-Increasing diversity of formats to address students variety of learning styles and giving students the tools to be digital citizens/creators with the goal of global citizens. For example: digital tools, e-books; audio visual; visuals( cards; posters)


2. Physical shelf scanning of sub collection identified by CREW METHOD (Continuous Review; Evaluation; Weeding) for the  encompassing  three  non- fiction sections of the Dewey Decimal categories: 390's- Social Science;610's-Medical Science; 700's- Arts and Recreation; 790's- Sports

3.Use the MUSTIE FOR WEEDING criteria for deselection of books in my sub collection  and indicate which criteria used.

4.Email to physical education/health teachers to  ask if interested in assisting with weeding through providing  their curricular knowledge and usefulness /preference of formats and appeal/relevancy to their  students. Explain MUSTIE criteria through email link and create Poster for visual in library.

5. Gather materials needed for a successful weeding project CREW WEEDING
(step 4  pg 27 in CREW manual)

Gather the following materials : • A computer printout of the section being reviewed • A blank note pad and sticky notes (like Post-It Notes™) • A pen and/or colored pencils • A shelf marker • This manual (or a copy of the Overview Chart of CREW Formulas found in Appendix) • An empty book cart • Supply of disposal slips (see Appendix)

6. Check pulled books against L4U OPAC to check circulation status ensuring lack of usage or does it need replacement?

7. Decide on disposal outcome on slip (Mardis text example) or spreadsheet such as Google Docs for record keeping indicating:
-bindery
-mend/preserve
-donate to
-discard/recycle
-book sale
-free staff cart if still useful
-replacement/ new edition

8. Keep record of weeded materials  to show evidence for an expanding of collection needed for principal and  justifying budgeting( about 5% a year should be weeded)

Timeline and procedures for weeding and acquisitions:

1. quantitative evaluative reports generated on circulation; age of collection; formats and quantities
-TIMELINE-7 days

2.qualitative observational data evaluation; survey  questions;inquiries? requests? physical shelf scanning;consider locale/population-TIMELINE-2 WEEKS

3. weeding removal of materials and disposal ;schedule before scholastic book fair mid October to free shelf space and be aware of possible needed acquisitions to replace MUSTIE weeds.
TIMELINE-2 WEEKS

4.  Usage of selection tools utilized for possible acquisition through use of recommended selection sources.
Selection tools to consider:

 -BC ERAC Evaluated Resources; (includes a social consideration search)
-Adrienne Gear reading Power Book Lists;
  -Resourcelinks(costs 45$ a year for 5 publications);
-BC Books for BC Schools;
-Goodreads and the LibraryThing ( public crowd-sources)
-Island Parent magazine-free includes book recommendations/reviews; e-version Islandparent.ca
-Journal reviews; Teacher Librarian;Canadian Teacher ;School Librarian
 -feedback through survey from  our schools Physical education/health teachers
Click here for google sheet  selection tool examples of :Selection Tools by Kelly Papapanagiotou.
TIMELINE-POST WEEDING/APPROXIMATELY NOVEMBER


5. Decide on vendor to purchase materials for collection based on schools preferred vendors and format.Be aware of return policies; damaged goods procedures. Does it include processing of barcode, MARC record? Most Jobbers do process for 1$ more per item. My school will not use because our budget and the learning commons is not centralized in one location with classroom teachers also purchasing their own resources .-Timeline : Consideration list generated after weeding complete and ongoing to prioritize possible purchases

6. Acquisitions- as  collection evaluation rationalized/justified using money through the Scholastic book fair-yearly October to October. Check against invoice acquisitions and process/cataloging new acquisitions in OPAC
Keep track of selections and record keeping for budgeting; supplier/order date/received date; back ordered or standing order ;check invoice with tracking list.Timeline:add details for record keeping as acquisitions are processed

5. Communicate through email  the acquisitions made; bring to staff meeting to highlight use/ advantages/ clarify curriculum connections with physical education/health teachers-TIMELINE ongoing as acquisitions are made. 

6. Promote/display in the library  rotating a new book one at a time ; share a write up with classroom teachers this book/resource fits their curriculum and put a review in the school newsletter. Timeline-ongoing  as new resources acquired

7. Continue crew cycle: inventory for evaluation once a year (March/April I suggest to have feedback for budgeting needs next year) Timeline- ongoing as budget is spent. Weeding usually involves 5% of the total collection yearly .(Mardis)

RESOURCES IDENTIFIED FOR WEEDING:

From my sub collection in Physical education and health found only in the library:

1.Fischlers,Stan and Shirley. All Time Book of Hockey Lists. Mc Graw-Hill Ryerson Limited,1993

  • superseded ; elsewhere,misleading
  • lists are only current as of 1993; 
  • outdated black and white pictures
  • small print makes it unappealing
  • older students can easily access online sources such as nhl.com for lists
  • consider a more up to date appealing book would be of interest to grade 3 to 6 as hockey is a popular sport here
  • donate/give to student who loves hockey
Feldman, Jay.An official major league Baseball Book, Hitting.Simon and Schuster Books,1991.
  • superseded ; ugly; irrelevant
  • book jacket is worn
  • facts are no longer current in many cases
  • focus/scope too narrow on hitting only
  • layout of black and white visuals and tiny print are not attractive
  • consider a how to play baseball book instead/ teaching aspect to it as well
  • baseball is not local interest at our school like soccer and hockey so not circulating  
  • dispose of book/remove from OPAC

3.Watts, Franklin. Finding out about You and Your Health. Hobsons Publishing,1992.
  • Ugly, superseded,misleading, elsewhere
  • information is outdated and not current enough
  • small crowded print; outdated pictures that children wouldn't relate to
  • difficult to retrieve because of its large size that doesn't fit in book case  and  can lay on side but then its even less attractive.
  • consider a replacement  including a book format for younger students in particular with relevant/current information and an attractive content/visuals
  • consider the many online links for health information for older students. pass on to classroom teachers 
  • dispose of book
4.Packard, Mary. From Head to Toes, How your Body Works. Simon and Shuster Inc.,1985.
  • superseded,ugly,elsewhere, misleading
  • extremely outdated content/33 years;  
  • discolored brown pages; coming out of binding a little; 
  • black  ink drawings; unattractive layout of small print; no  subheadings
  • not appealing for students to read; unattractive cover
  • consider online sources such as livescience.com; for older students
  • consider a more relevant attractive source; possibly body systems posters; and/or dvd covering scope  for younger students.
  • discard  book
5.Gruenberg, Benjamin and Sidonia. The Wonderful Story of You. Doubleday and Company,1960.
  • superseded;ugly; misleading
  • 58 years old publication; extremely outdated content
  • unattractive cover drawings on front; scratches all over back cover
  • browned pages; rip on one
  • binding not secure
  • previously had been weeded with red DISCARD STAMP on inside cover covered up
  • cover easily slip off of hard copy
  • small ink drawings with tiny print 
  • not relevant in social considerations no inclusion; especially in the family structures section
  • does not reflect our schools culture
  • discard book

6. My sport. Ice Skating. Usborne publishing,1987

  • superseded,
  • more relevant pictures would be more interesting for students
  • consider a  more appealing current edition on ice skating
  • very outdated
  • cover dirty and scratched
  • indicate discard and donate

7.Leighton, Kathryn(editor)Health and Fitness In Focus, Hobsons Publishing,1990
  • superseded
  • outdated photographs that students wouldn't relate to
  • scattered use of photos and small unappealing print
  • consider a large scope source that is more current/relevant
  • put discard inside book; donate

8. Rae,Collins.Health and Hygiene. Troll Associates,1985.
  • superseded;ugly
  • small print
  • unappealing illustrations
  • no index/glossary for large scope
  • all same size print throughout
  • hard to lay flat /open wide for viewing because of its difficult binding and tall shape of book
  • discard and consider promoting a more current digital source such as healthcanada;bchealthyschoolnetwork(see virtual library)

9.Estrada,Billie, How To Play Hopscotch, A Game Created By Children.Agency Press Ltd. 1974
  • superseded;ugly;trivial
  • not a necessary or topic of interest
  • black and white drawings
  • discolored pages
  • discard


Policies; Procedures and Practice:


1.Selkirk Montessori School Learning Resource Policy 
Major Evaluative  Criteria included:
Suitability for a Montessori environment • Suitability based on the pedagogical, social, philosophical, and/or cultural values of Selkirk Montessori School.
Main Goal  being:
Encourage understanding and promote positive social attitudes and respect for diversity and individual differences • Ensure that BC students will see themselves and their life experiences, within a free, pluralistic, and democratic society and evidenced in the learning materials they use in their classroom •
2.BCERAC Evaluation,Selection and Aquiring learning resources- provides useful charts to evaluate  social considerations,technical and instructional design as well as criteria guidelines
3. CREW METHOD- helps keep the collection current and vital;justifying deselection and funding proof for budgeting keeping the cycle going: (pg 13 Crew Method)
Crew Method:Jeanette Larson
4.CREW for e-books procedures- Additional guidelines for weeding e books (which currently we do not subscribe to)
5.   MUSTIE METHOD: criteria for possible weeding

                      M=     Misleading--factually inaccurate
                     U=      Ugly--worn beyond mending or rebinding   
                   S=       Superseded--by a new edition of by a much better book on the subject
                      T=       Trivial--of no discernible literary or scientific merit
                     I=        Irrelevant to the needs and interests of the library's community     
                 E=       Elsewhere--the material is easily obtainable from another library

5.  CRAP criteria for website evaluation(Lisa Mucci; slideshow)
CURRENCY?
RELIABILITY?
AUTHORITY/SPONSORING AGENCY?
PURPOSE/OBJECTIVITY?

6.  WORST CRITERIA FOR AUDIOVISUALS (Mardis)
worn out
out of date
rarely used
supplied elsewhere
trivial

Acquisitions Procedures;

1. search and verify that it is not already in collection
2. consider selection tools for considerations
3. select the source(jobber; publisher;database included?, bookstore)know your budget
4. possibly choice of format justified(digital or hard copy; print)many books come in e version
5.order/track item through record keeping; spreadsheets(Google)


These are the acquisitions  I would purchase if I were the Teacher Librarian to assist in creating a more social considerate collection that covers the scope required in curriculum for physical education/heath for K to 8 and are current and appealing to students covering different formats and within our school budget.
I will indicate selection tool used in acquisitions.

1.Smith-Gray, Monique. Speaking Our Truth:  A Journey Of Reconciliation. Victoria, BC. Orca Publishing,2017.
  • Purchased through Orca Publishing; print version, $29.95
  • is available also in e book for $7.99
  • reading level is grade 4 to 7
  • curricular connection: to know the consequences of bullying, stereotyping, and discrimination and Big idea of learning about the similarities and differences in individuals and groups influences community health(mental and physical)
  • beautiful visuals through photographs for visual learners written first person by local First nations author
  • helps creates healing and reconciliation with historical wrong doings through the voices of survivors of the residential school experience; use to discuss  understanding and empathy 
  • recommended through BC books for BC Schools Selection Tool
2. Frith, Alex.What is Happening to me?(boys).Usbourne Publishing;2009

  • purchased through Usbourne books Canada, consultant with money back guarantee
  • softcover;12.95$
  • ages 8 and up; grade 3 to 8
  • bright cartoon style illustrations and scientific diagrams appealing to youth
  • meets curriculum goal of influences of physical,emotional and social changes on identities and relationships
  • addresses body/health changes during puberty which collection needs
Meredith, Susan. What is Happening to me?(girls). Usbourne Publishing;2009
  • purchased through Usbourne books Canada; consultant with money back guarantee
  • 12.95$ softcover
  • ages 9 and up
  • bright cartoon style illustrations and scientific diagrams appealing to youth meets curriculum goal of influences of physical,emotional and social changes on identities and relationships
  • addresses body/health changes during puberty in a sensitive and informative way which collection has none
  • content and index pages to easily locate key topics
3.Meredith,Susan.Why should I bother to Keep Fit? Usbourne Publishing;2009
  • Not found on Canadian Usbourne site; purchase through Amazon
  • paperback 27.95$ (2015 version was 136$! new and 85.05 used)
  • great format with questions that covers a wide curricular scope
  • internet links
  • clear factual information on healthy eating; fitness games; proper warmup etc;
  • bright and appealing illustrations 
  • meets the healthy and active living goals and physical literacy (ex; adjusting exertion levels)of curriculum
  • useful from k to 8. read aloud to young children
  • more current relevant replacement for weeded books
4.Kostecki-Shaw Jenny Sue.Same, Same but Different.Henry Holt and Company.2011
  • purchase through Indigo.ca
  • hardcover 20.64$
  • k to grade 4( read aloud to younger students)
  • multi curricular uses with diversity awareness projects and global partnerships
  • meets curriculum goal of learning about similarities and differences in individuals and respecting others
  •  2 pen pals from America and India who learn about each others cultural differences and similarities
  • imaginative multimedia illustrations drawn in a  colorful childlike animated way that would be appeal visually to younger students
  • teacher read aloud or student (gr 3 and up)
  • recommended through Adrienne Gears Book list and highly rated 4.22 out of 5 on goodreads.com

5. Virtual Learning Commons-this is an example for set up online; my school library doesn't have computer use in the library only in class so the link can be sent and then made the homepage for students when they open the classroom computers. These are some suggestions to promote links for my sub collection: All free except Schooltube,

Students/staff:

 healthyschoolsbc.ca resources teaching-and-learning-guide- includes ActionSchools!BC resources for K-grade 7; information on healthy relationships;eating and practices
Brainpop./Health/Brainpopjr/BrainpopELL-free short videos/games;search by topics alphabetically; includes lesson plans
kidnetic.com- fitness games/webinars
Canada food guides- Canadian Government food guide/nutrition information
International Childrens Digital Library(free e-books)
100-people-a-world-portrait/view-OER commons global world portrait; through video/photos and global issues. 

 Staff:
phecanada.ca- open collaboration; lesson plans; PD
Sharing-Dance-in-the-Classroom-Community-Scholar -downloadable music,lesson plans and video
akgtcanada.com-A kids guide to Canada-By kids and for kids; this teacher led interactive cross curricular project For my sub collection this project can be used to promote their fitness goals and creating more understanding and empathy(forming healthy relationships) across different cultural/racial/religious backgrounds by connecting with another class through the private teacher registry. (source: Canadian Teacher magazine: Fall 2018)
canfar.com awareness /educator-resources-sexual and mental health lesson,healthy relationships plans,speakers,resources,posters (grades 7 and up); 
readyforlife. for teachers-mental health resource for educators and older students; section on nutrition and fitness
Canadian Exceptional Council Tools-and-Resources: assistive technology tools and information to assist learning for exceptional students; ex) Learning about the accessibility features of the IPAD 
Physical and health Education Journal- e -version is free; Canadian content
Rick Hansen.com school resources -fun,easy toolkit; resources to teach about inclusiveness with people of all abilities.
brain-gym-exercises-useful for all ages to help concentration; all ages;use Pinterest poster as visual
SchoolTube-costs $29/year US per school when I made an e mail inquiry.Curated by educators not open content; no ads. Can host and upload videos. My Channel Page for class video postings
everfi.com nutrition and fitness course-free/ elementary/middle school game called Healthier Me also a Bullying Prevention course.



6. Gratz, Alan. Refugee. Scholastic Press,2017
  • purchase from credits from Scholastic book sale
  • softcover; 16.99$ FICTION based on real historical events
  • ages 9-13,
  • NY Times bestseller
  • ties together in the end the harrowing journey of courage and survival of 3 children who seek refugee in different time periods; creates empathy and connection with other cultures/religions especially with the raise in antisemitism
  • can be used for a novel read aloud by teacher to class for discussion
  •  from:Love your Neighbour book list from Jewish Librarians
7.  Guber,Tara and Kalish, Leah. Yoga Pretzels Cards. BarefootBooks. 2005.
  • Order through Amazon; $13.34 plus $6.59 shipping
  • 50 fun yoga activities for all ages
  • beautifully  laminated colored illustrated yoga positions that children can easily follow and do
  • back of card has the 4 illustrated steps involved in reaching the position
  • ready to use cards individually or partner poses which I've done in the ages 3 to 6 Montessori class with yoga mat and small basket with 4 poses/switch to keep new 
  • use in groups; following leader or use the  breathing/game cards for large groups
  • fosters self awareness for calming anxiety through breath and fosters strength and agility movements
  • meets the physical literacy goals of develop and apply a variety of movement concepts and strategies in different physical activities and manage anxiety
  • includes teacher foldout information card for easy suggestions and carrying case


8. Webstad,Phyllis.The Orange shirt story. MedicineWheelEducation
  • $19.99 softcover order through medicinewheel.education/store 
  • read aloud K to  grade 3 or individual grades 3 to 6
  • connects to our Schools Orange shirt day that recognizes and remembers the injustices of residential schools and we are encouraged to wear an orange shirt in remembrance.
  • based on true story of a First nations girls whose orange shirt was taken when she arrived at the residential school
  • option to buy 6 book set plus the teacher resources and 6 posters for $139.77 ; audiobook for $4.99
  • written by first Nations author; authentic and relevant topic that through story form helps the readers to understand First Nations culture and respect for others
  • collection needs stories where the main charters mirror themselves in an accurate way(First Nation students)
  • recommended from Journal magazine; Canadian Teacher-Fall edition 2018


Total Cost of Acquisitions: 
including yearly subscription to SchoolTube ($29 US/about $50 CA):$15,00-$211.35=$1,288.65
I would suggest a subscription to BCERAC database as an overall school collection digital resource.

Procedures and  Practices To Enact and Enable Collection Development Policies:

My School librarian uses  these vendors and doesn't have a centralized department for ordering:
-Orca publishers (local Victoria)
-Copperbeech
-Amazon
-Scholastic 
Our TL uses Dynamic Imaging Solutions to download bar codes into the OPAC L4U MARC system; we do not use a Jobber wholesaler.
We do not loan out other formats other then books for 2 weeks at a time and the preschool children have a ziplock bag that they use to exchange a book with their teachers. Children can sign out 2 books at a time.
Our budget is approximately $1500 from the profits from the annual Scholastic book fair every October. This is the the only fundraising for the library. 

 Excerpt from our Learning resources policy provides more procedures in selecting learning resources:
"Sources of Learning Resources Selkirk Montessori School will use suppliers of Montessori materials (Neinhuis, etc.) to source the core classroom materials. The school may use the services of the Education Resource Acquisition Consortium (ERAC) to assist them in choosing or approving learning resources. Selkirk Montessori will also consider core program materials by publishers such as Nelson and Orca Books. Digital and online content (IXL, Xtra Math, Brain Pop, etc.) and programs will be reviewed to also consider developmental appropriateness through the Montessori lens."
Because we are a Montessori school our classes order Montessori materials  primarily ordering from Neinhuis Montessori materials and additional resources through consultation of procedures in ERAC document.(link above) BCERAC provides guidelines for special needs/ social considerations resources.


REFLECTIONS:

I found this assignment reflected in a shortened form the cyclical nature of  collection management through the community analysis report analyzing the school location/population which assisted in addressing the collection needs  evaluation assessment of the library sub collection which from this objective and subjective data using OPAC reports and observation to drive the weeding process ,which is used to justify the budget in acquiring more relevant appealing resources that  better meet our schools goals and population.
I encountered some surprising  book weeds from the 1970's and by actually choosing which books to weed really made me rationalize why it needed to be deselected using the MUSTIE criteria.
I decided not to replace single topic books on soccer or hockey because I found even if removed a few there was still a large selection. I checked out the DVD's for health/ physical education and I did not come across any that interested me and when I thought about it I had never seen a tv set for viewing but instead with smartboards teachers stream/download videos via their computers and that's why School Tube would be a good investment. I considered Scholastic magazine ;CHOICES for youth that addresses health/lifestyle choices but it would cost for 8 issues/year at minimum 10 for 12$ each is $968 so I couldn't justify that expense for our one class of grade 7/8.
If you see this logo with an image, it is safe to pin as long as you credit the source.
From: How to use Pinterest Copyright legally
I  also checked out posters for physical education/health and was shocked about how expensive it was for example 40 posters laminated by Daydream Education was $581.89 and one poster Fitness for Life Physical activities for Teens poster was $1,491.01 on Amazon. I did print out one Braingym picture from Pinterest and by putting it on cardboard and laminating it it could be used. I found Pinterest very confusing as to which were allowed copyright to be reproduced and I had to read up on CREATIVE COMMONS and that as long as its indicates CC or there's a share it button then it can be used as long as the source is credited. Creative Commons proactively copyrights work to the creator who can  issue regulations.how-to-use-pinterest-copyright-legally

Finally; when assessing the medicinewheel set of books I was disappointed when viewing online that the text print in the books was very small and crowded together which was not appealing though the content was extremely relevant. This assignment provided insight into the importance of making prudent and informed decisions on acquisitions in helping to form the best sub collection to meet student and staff needs within a budget. I found it was easy to get off track online with the many possibilities. So I only choose The Orange Shirt Story because its relevancy to our schools connection to First Nations and promotion of Orange Shirt Day on September 30th.
I also was surprised when some resources only shipped to the US so its important to check and be aware of shipping cost as usually its free for over 25$ worth.
This project gave me an appreciation for the many roles that a TL takes in the ongoing cyclical process to maintain a meaningful;responsive and dynamic collection that appeals to the 21st learner and meets unique need within their school while working within a set  resources budget. 



Citations:

. https://www.tsl.texas.gov/sites/default/files/public/tslac/ld/ld/pubs/crew/crewebooksaddendum12.pdf. Accessed 28 Nov 2018.

"Criteria For Weeding Materials". Lili.Org, 2018, http://lili.org/forlibs/ce/able/course4/05criteria.htm. Accessed 28 Nov 2018.

. "Adrienne Gear Reading Power Recommended Book Lists". Readingpowergear.Com, 2018, http://www.readingpowergear.com/book-lists.html. Accessed 28 Nov 2018.

Bcerac.Ca, 2018, https://bcerac.ca/wp-content/uploads/2018/09/ERAC_WB.pdf. Accessed 28 Nov 2018.

"Speaking Our Truth (By Monique Gray Smith)". Bcbooks.49Thshelf.Com, 2018,

 http://bcbooks.49thshelf.com/Books/S/Speaking-Our-Truth. Accessed 28 Nov 2018.

.https://www.goodreads.com/book/show/10955187-same-same-but-different?ac=1&from_search=true

."Healthy Schools BC Resource Guide For Teaching & Learning". Healthyschoolsbc.Ca, 2018, https://healthyschoolsbc.ca/healthy-schools-bc-resources/teaching-and-learning-guide/. Accessed 28 Nov 2018.

"Brainpop Movies | Brainpop Educators". Brainpop Educators, 2018, https://educators.brainpop.com/topic-lesson-directories/bp-topic/?brainpop-subject=health&subject-title=Health. Accessed 28 Nov 2018.

Selkirkmontessori.Ca, 2018, https://selkirkmontessori.ca/images/uploads/22/learning_resources_policy_approved.pdf. Accessed 28 Nov 2018.

"The Orange Shirt Story Books + Resources – Medicine Wheel Education". Medicinewheel.Education, 2018, https://medicinewheel.education/product-category/the-orange-shirt-story/. Accessed 28 Nov 2018.

"Love Your Neighbor: Book List #1 Standing Up For Each Other". Jewishlibraries.Org, 2018, https://jewishlibraries.org/blog/id/403. Accessed 28 Nov 2018.


0-3, Infant et al. "Elementary 6-12". Nienhuis.Com, 2018, https://www.nienhuis.com/int/en/elementary-6-12/page/2119/. Accessed 28 Nov 2018.

Mardis, Marcia. The Collection Program in Schools: Concepts and Practices, 6th Edition. 6, Libraries Unlimited, 2016. ABC-CLIO,publisher.abc-clio.com/9781610698245.

Resources.” Council for Exceptional Children, www.cec.sped.org/Tools-and-Resources
.
Inspire the next Generation of Difference Makers.” Rick Hansen Foundation
www.rickhansen.com/schools-communities/school-program/k-8-toolkits.

SchoolTube, www.schooltube.com/info/teachers/.











Sunday, 14 October 2018

Collection Evaluation Report

Collection Evaluation Report- Assignment #2

This evaluation is focused as much as possible on my subsection collection of physical education/heath for an independent Montessori school with students from preschool to grade 8 . My focus was the collection found in the library. There is a small set of books in each multi grade class as well.
Step #1-   Quantative data;
Our school uses L4U software database for online cataloging system and recently were told that to update their software it would cost 2000 dollars US which our school cannot afford right now our librarian indicated. The company was recently bought out by Powerschool and the librarian said they were not responding to her calls and she had not been able to get any assistance. I asked if she has CheckMarc system(machine readable cataloging) she said she was able to access records last year but with the new update now she cannot.I noticed on the L4U  website that this feature is an extra cost and they are not paying for it. Because of not updating they were experiencing glitches in the check out of resources as well and incorrect due dates etc;. Next year the librarian said they would upgrade so I was unable to run a Titlewave report and the data on my sub collection was not complete.

Quantitative data  I was able to report:

1. Circulation data on the whole collection as of September 28th 2018:

 2. My physical education/heath collection comes under the social sciences (300-399 Dewey decimal system as well as 600's  and 700's in the non fiction section)
. There had been no books taken out this week and yearly 5897 non-fiction books were circulated.This is 8.3% of the total collection. She indicated to me in by her observations that very few  students are interested in the non- fiction books and especially in the social sciences are ever taken out.  Miscellaneous entry at 21680 was due she thought by default placement of resources.
The Media Smarts series(in my collection) are under the reference section and so far she said none had been checked out. Overall 20 reference materials were circulated yearly. One reason for lower circulation and selection was because all our multi grade classes have their own set of fiction and non-fiction library/reading area in class.



3. Average Age of NON-FICTION Books in Library collection :(locate my sub collection within the 300's social sciences;610's medical science; 700's sport/ art and recreation)

 - average age is 1994 with 81 resources (78 titles)
-no data within Dewey decimal categories recorded electronically by L4U  as seen below with data being all zeros.(just first page picture)

4. The average age  from physical search of my sub collection was 1990.

5. AGE of Collection report of entire collection  of 13,694 is below: Majority age of collection was 1996/97 with 5,649 the next being 2016 with 1,640. So 21 years old is average for the collection. 

5. Bc Erac Evaluated resources for my collection  (grades k-3; 4-7 and 8-9 groupings)  health/physical education search there were 79 total evaluated resources:
-33 fiction books primarily health topics
 -39 non fiction mostly on health ;
  -7 posters  showing movement/exercise pictures 
  More useful data if I was able to run off a list of all current PhysicalEd/ health resources(I tried) to compare with our resources but useful for recommendations and unique social considerations such as LBQT or Aboriginal content; ESL; etc; search tabs.

6. Media search on L4U 
- 3 posters. There are no media resources in the library(audio visuals; dvd's etc;) I have observed audio books in the younger grades and use of DVD's and Utube videos on smart boards in classrooms. Except for preschool all classes have a set of computers. 
Entire Collection: MEDIA FILE BY MEDIA NAME REPORT: BUDGET DATA
-majority of budget on paperback;$19,410 and hard cover books at $14,453
DEPARTMENT FILE TOTAL ITEMS AND MONEY SPENT INVENTORY:
-MAJORITY is the main library at $37,696; no money on other media items year to date. I noted that within the school there are 368 posters according to this report that are spread throughout the school.



7.  Subject Authority Search on L4U 
 11 entries -health
6-fitness
2-exercise
4-bullying
 I tried other subject tags and came up with zero. I noted that the search only involved 5,964 when the total collection is 13,694 so its not accurate.

8.Collection Magazines: 2 on healthy living/fitness:

BaZoof-The Catchy Silly healthy Fun Magazine. grade 3 and up; interactive; real life stories. articles included," germinator says' and snack shop.; cartoon style. 2015; parent choice award 
Zamoof- older version for grades 5 to 8; with relationship issues/ right and wrong scenarios; appealing cover and content.

step #2  Qualitative data;

For descriptive data to analyze I investigated  evaluative criteria to analyze my collection which included criteria lists,policies:interviews and observations and standards based on Montessori Philosophy to help evaluate my sub collection.

1. Berkeley Evaluating Resources(alternative concise evaluative criteria)

2.Selkirk Montessori Learning Resources approved policy(April 2017) :primary policy source as this is specific to acquisition of learning resources for students at Selkirk with specific pedagogical Montessori standards; respect for individual differences; and service learning criteria. Montessori materials are generally beautifully created; (intrinsic  motivation is key)self correcting; control of error; with no unnecessary distractions.


3.BC Education 2006 Learning Resources Criteria online(outdated  due to new curriculum in 2016 but still useful )

4.Observational data; shelf scanning

  Using the Non-Fiction Dewy decimal subject categories I searched for books that fit my physical education/health collection curriculum  to evaluate:
300's social sciences- 2 books;  1 on Sex education; 1 teacher resource;Teaching on tricky subjects/compassion;

Reference section- One series: Asking questions About Media series- 2016 -(  above from first assignment blog) from there I widened my search:

- 610's medical science-7 books  focus on health/fitness and your body and 2 on Terry Fox average age was 1990; one book I had trouble retrieving because of its size .
-700's arts and recreation - 6 books; 4  on games ; 2 on dance average age 1980;
-790's recreational and performing arts-29 sport topic books from ice skating to soccer with 7 books and hockey with 5;
-790's was the largest category collection.

Physical  Collection Mapping:
Overall in my search I did come across several books in my collection with jackets that were a little dirty/torn and aesthetically not pleasing with outdated pictures including small pencil drawings and very small text that wouldn't be appealing to students.

 Interview with librarian and survey with Physical Education teacher
She indicated to me in by her observations that very few  students are interested in the non- fiction books and especially in the social sciences are ever taken out.  The media smarts series(in my initial collection) are under the reference section and so far she said none had been checked out. Overall 20 reference materials were circulated yearly. One reason for lower circulation and selection was because all our multi grade classes have their own set of fiction and non-fiction library/reading area in class. She indicated that she does share new resources with applicable teachers. Her budget is based on what the 2 day Scholastic book fair brings in every year.


6.. BC ERAC policy and standards for Evaluating, selecting and acquiring learning resources(revised 2008). Click here for printable evaluative forms and checklist from BC Erac.ca resources;- in depth guiding principles includes considerations for, ESL, Gender equality; aboriginal education, special needs . These are overall principles to consider when evaluating my collection for:
Provincial resources labelled RECOMMENDED are evaluated by the Ministry of Education by trained evaluators (not done anymore in Victoria) includes teachers and/ or LOCAL resources are APPROVED based on the policies and procedures established by the Board of Education. (see above)

7.Physical Education Equipment Mapping (In storage room inside gym)
 I consulted these criteria  from the  physical  form   criteria listed in Mardis  text(pg.107) and added the sufficient supplies for school population:

  1. PHYSICAL QUALITY/DURABILITY
  2. AESTHETIC APPEAL
  3. SAFETY AND HEALTH CONSIDERATIONS
  4. SUFFICIENT SUPPLIES FOR SCHOOL POPULATION

In my observation the physical equipment did meet all these criteria. For example our class size is 22 maximum and there were  more then 22 inflated rubber balls with no holes in good condition. ( I know this is an issue because I had to constantly blow up and replace balls when teaching gym) all equipment was labelled for quick access with a picture on the door of the equipment layout. I didn't find any damaged or safety causing parts that would be a concern. The equipment is placed in bins so small children cannot just access on their own possible harmful equipment like bats and rackets. One improvement could be a set of smaller balls for the very young children making it easier to grip.
Picture on the storage door to remind students to place equipment back properly creates an aesthetically pleasing environment:
My main source of policy/standards  was the Selkirk Montessori  Learning Resource Policy document online as stated below:

The evaluation criteria used in determining appropriate learning resources for the school will include, but are not limited to: • Supporting the learning standards and outcomes of the curriculum (Montessori and Ministry) • Assisting students in making connections between what they learn in school and its practical application in their lives • Addressing developmental and age appropriateness • Having effective instructional and technical design • Meeting the requirements set by copyright and privacy (PIPA) legislation • Suitability for a Montessori environment • Suitability based on the pedagogical, social, philosophical, and/or cultural values of Selkirk Montessori School.
Their resource inclusion criteria included ERAC'S SOCIAL CONSIDERATIONS with the addition of respect for individual differences and service learning .

DATA SUMMARY:

I  consulted APPENDIX 6 EVALUATION FORM FOR NARROWER,ADDITIONAL LEARNING RESOURCES from ERAC Document (link above) as the main  criteria  for evaluation of my collection because I liked the social considerations included and how concise it was. I added Montessori standards/philosophy to meet our school learning resource policy and clarified some of the major headings  and added two additional social considerations not listed in this ERAC form.
-Respect for individual differences and service learning
For clarification of summary of criteria and considerations read pages 36 and 37 . I summarized results below taking into consideration our school learning resource policy:
Below Appendix 6 with Modifications to meet our Schools Policy:






Step #3 Strengths of  Library  Sub-Collection:

Strengths:  The strengths that I discovered through a physical  mapping shelf scanning was the small in class library area accessible to student  in our multi grade classrooms had the most relevant and current books with content related to curriculum. There are no formal records for quantitative data that I could run on the OPAC.
 For example in the grade 7/8 class I found:
 -14 non fiction books accessible to students in a classroom of 21 for dealing with heath/ relationships/diversity/bulling  which would be applicable for addressing the competencies for the health side of their curriculum and met the social considerations such as aboriginal peoples, gender roles; belief systems.

In library the wide scope of sport books which well outnumbered the other topic areas such as fitness/ healthy eating etc. I noted one book on girls in hockey.

Our school promotes and participates at school in a Terry Fox run and raises money to support his cause for a cure of cancer. This school wide event promotes fitness, awareness of disabilities and empathy, all part of the curriculum.

 I appreciated the collaboration with the PT librarian and her willingness to share. 

In the staff room it was easy to access the labelled practical and  professional teacher resources on mental and physical heath, curriculum guides and physical education games/lesson plans. Staff room collection was well organized and mostly current(see below) containing both curriculum support binders and practical paperbacks on physical education games/lesson plans for K-3; 4-6; 7-9.
I noticed how under competencies they recently updated with Coding books; Me to We book; and Gender Diversity book(meeting the gr 7/8 curriculum)


The  health/relationship magazine choice  of Bazoof  for younger students and Zamoof for older students met the Selkirk policy criteria and curriculum big ideas while appealing and relevant to students 

Physical Education Equipment Evaluation
- physical inventory passed easily the criteria with one recommendation below. Proper and sufficient good working equipment is key to achieving the physical literacy goals( the Doing part of the curriculum especially!) 


Weaknesses:

1. lack of diverse media resources such as DVD  videos,greater selection of magazines; e magazines and e-book subscription; more visuals; only 3 posters from media search report on this subject

2.lack of a  school database which would include bibliographic records on this topic such as BC ERAC

3.lack of a Virtual Learning Commons; VLC webpage with  health/fitness/relationships links appropriate to curriculum content  and highlighting  of new resources; fiction and non fiction

4. teacher resource binder for physical education/health curriculum has not been updated to 2016 from 2006.

5. not a separate youth section for non fiction for easier usage and accessibility . Fiction novels have a yellow bind strip above the call number but not grouped for content that deals with adolescent issues

6. Average age of collection is getting older at 1996/7 with sub collection about 1990.

7. Noticeable abundance of sport books though scope lacking in fitness principles and individual pursuits such as running(1 book) as well as adolescent changes/sex education with only 1 book.

8. lack of  student resources(there are teacher resources) on social considerations  such as gender diversity;discrimination  and Aboriginal content in the library to deal with stereotyping, discrimination etc.

9. weeding of some very outdated books not appealing to students replace with more appealing covers/ relevant content/ illustrations

10. only 8.7% circulation use of non fiction books

Recommendations:

consider;

1. school DATABASE ; consider BC ERAC (was used in past)

2. e- book; e- magazine subscriptions consider International Childrens Digital Library; free e library.

3. labelled; could use tag; HEALTHY LIFE youth  novel section for grades 5 to 8 with novels that have content related to adolescent life/relationship/health issues; (can consult ERAC list for  evaluated special considerations; aboriginal LGBT; disabilities etc)A clearly marked section would be helpful for individual suggestions to a student dealing with a touchy issue or simply wanting a book they can relate to in their life. It also allows the student privacy to chose a book on their own dealing with a sensitive topic. Teacher Librarian can make the connection with classroom teachers in recommending  novel set collections for  a whole class reading that deals with topics in curriculum . For example the, "Wonder" book which I was part of in  a grade 5/6 class dealing with a boy with a facial deformity so meets the health curriculum respecting differences or " Sadako and the 1000 paper cranes"; a novel about a  Japanese girl who dies without any hatred from leukemia caused by the atomic bomb attack on her community showing compassion and forgiveness. Dealing with tricky subjects through stories can often make a better impact then formal lessons.

4.Request/Wish jar  in library with small slips of paper/ pencil  for teachers and students. Younger students can have the TL or teacher scribe for them. 

5. VLC; Virtual learning Commons start with one web page ;this is an example of a  school library ; Virtual-Library-Learning-Commons 
 Useful link is: healthyschoolsbc.ca which has programs and teacher supports from diversity/ positive mental health/Aboriginal perspective toolkits etc; for healthy relationships;eating;practices and active living. Use the evaluated/evidence based search tab to refine results. This is helpful for students accessing reliable health sources to answer their private inquiries.(more links from assignment #1)

6. Subscription to Journal of Physical Education and Health(PHE CAN) for the  professional collection($175/year) or access free e- subscription

8. Update BC curriculum binder for physical education/health to the 2016 version

9. Creating  a  physical education/ health collection of visuals  and DVD's to enhance learning and reach more students learning strengths with diverse resources. One reviewed American site is: Physed review of dvds.; most acquired through Amazon; open access site established 2017.

10. Highlight a non fiction book from sub collection though placement to encourage more Non Fiction circulation. In a Library web page could be reviewed by students or Teacher Librarian.

11. Increase scope by acquiring resources on fitness principles (FITT; SAID) and effects on body


 CONCLUSION SUMMARY:

In summary this sub collection is getting outdated with the average age being 1990; so increasing the currency/relevancy would be helpful. it would benefit by weeding some books that are unappealing physically due to their covers, tiny print(hard to read )and visuals that are not current and in many cases could be more inclusive. As well there are a few older books with small pencil drawings which are outdated. The content is somewhat lacking in scope with the majority being on team sports; majority is soccer while lacking scope on fitness principles; training and individual sports as well as more resources are needed in the area of adolescent health and sex education. Technically there is no media resources in the library but as indicated by the OPAC there were 88 videos in the school and 9 cassette tapes and 29 maps in the school.  The budget report also pointed out the large majority of budget goes to books.The library space though limited could highlight select media resources that change according to major themes this would help students independent use and accessibility  to learning through differing formats beside books.
The instructional design is benefited by the placement of current/relevant books inside their classrooms creating easy access but there is no cataloging data to compare it with. This practice is in alignment with Montessori philosophy as the class is a community and the resources are age group appropriate.
I found a few questionable books within the social considerations of gender depiction in the sporting books and violence/safety with one book praising being an Enforcer in hockey(especially with brain injuries so prevalent) More aboriginal content books dealing with their health/ relationships would create a more inclusive collection.
Finally;this sub collection can be improved with a  sharing of a curriculum map outlining the major big ideas to align resources better between classroom and library increasing collaboration.

 Reflections:

Most of the quantitative data was based on whole collection with some non fiction data so my results are not concise because unfortunately  when subdivided according to the dewy decimal categories of my  sub collection the OPAC came  up with zero's so this resulted in a very generalized conclusions based on in- complete subject and media searches.Use of qualitative data  proved helpful particularly in the physical mapping and observations from the librarian when considering weeding needs within the library.The school  specific learning resource policy I feel would be useful in putting a framework around acquisitions and criteria if challenged on a purchase/ or choosing against a resource. 
I found these steps helpful when considering the evaluation process:

What are the steps in evaluation? ( from:Eduscapes program evaluation)
Follow the steps below in conducting evaluation.

  1. Identify what information needs to be collected.What resources need to be weeded and what is needed? 
  2. Determine how the information will be collected.
    What effort is needed to collect he information?
    What instrument(s) will be used?
    What will not be measured by the instruments?
  3. Determine how the information will be organized and analyzed
  4. Determine how information will be use and shared
Overall this assignment gave me awareness of tools used for descriptive and quantitative data search when investigating a sub collection with the purpose of evaluating with purpose in order to justify weeding and recommendations/acquisitions needed to create the best collection possible for students learning.

CITATIONS:

 

Bcerac.Ca, 2018, https://www.bcerac.ca/resources/whitepapers/docs/erac_wb.pdf. Accessed 14 Oct 2018.

 "ERAC K-12 Evaluated Resource Collection - ERAC". ERAC K-12 Evaluated Resource Collection, 2018, https://k12.bcerac.ca/?Keywords=health&Grade4=true&Grade5=true&Grade6=true&Grade7=true. Accessed 14 Oct 2018.

Mardis, Marcia. The Collection Program in Schools: Concepts and Practices, 6th Edition. 6, Libraries Unlimited, 2016. ABC-CLIO,publisher.abc-clio.com/9781610698245.

"Library Guides: Evaluating Resources: Home". Guides.Lib.Berkeley.Edu, 2018, http://guides.lib.berkeley.edu/evaluating-resources#authority. Accessed 14 Oct 2018.

Selkirkmontessori.Ca, 2018, http://selkirkmontessori.ca/images/uploads/22/learning_resources_policy_approved.pdf. Accessed 14 Oct 2018.

"ICDL - International Children's Digital Library". En.Childrenslibrary.Org, 2018, http://en.childrenslibrary.org/. Accessed 14 Oct 2018.

"Virtual Library Learning Commons | Wgsslibrary". Wgsslibrary, 2018, https://www.wgsslibrary.ca/single-post/2017/11/29/Virtual-Library-Learning-Commons. Accessed 14 Oct 2018.

"Programs & Supports". Healthyschoolsbc.Ca, 2018, https://healthyschoolsbc.ca/category/11/positive-mental-health. Accessed 14 Oct 2018.

"Welcome To The Physical And Health Education Journal | PHE Journal". Journal.Phecanada.Ca, 2018, http://journal.phecanada.ca/. Accessed 14 Oct 2018.

"The School Library Media Specialist: Library Media Program: Introduction". Eduscapes.Com, 2018, https://eduscapes.com/sms/program/evaluation.html. Accessed 14 Oct 2018.